Request for Proposal

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RFP Name

Reservation-wide Wireless Project

RFP No. IT-2023-1
Open Date September 13, 2023, 9:00 AM
Close Date September 27, 2023, 4:00 PM

Project Description

The Shoalwater Bay Indian Tribe’s (SBIT) Information Technology (IT) Department currently manages a Wi-Fi (802.11x) network throughout all of the Tribal Government buildings. Wireless Coverage is mostly limited to building interiors, however there is some external wireless coverage as well. SBIT IT would like to expand Wi-Fi coverage to the entire reservation (and Tribal lands). The primary goal of this expansion is improved wireless coverage for staff communication (safety) and productivity (mobile workforce). The secondary goal of this expansion is general wireless connectivity for visitors (Cell service is very poor).

SBIT IT is piloting a Band 71 (600Mhz) project and we are awaiting licenses for Band 41 (Tribal Priority – 2500 MHz). Therefore, we would like to have both frequencies included in the design.
Proposals that reflect experience working with Native American tribes with proven abilities in the areas of wireless infrastructure engineering and construction will be the most competitive.
The successful proposer will demonstrate, on the part of the lead planner, knowledge, and experience in tribal/local/regional/ and state levels of wireless networking.

The Shoalwater Bay Indian Tribe reserves the right to waive any informality in the proposal process and will award the contract(s) based upon the qualifications and experience of a Wireless Networking firm that best meets the type of work necessary and that are deemed to be in the best interest of the tribe.

For full RFP click here.

Scope of Work

The existing Wi-Fi network consists of the following: Ruckus Virtual SmartZone High Scale Controller, 30 Ruckus R650 WAPs (interior – 15 buildings), and 9 Ruckus T350 WAPs (exterior – 6 buildings). All WAPs are connected directly to SBIT switching infrastructure (Juniper EX series). All switches are connected by single-mode fiber (two 10G LAG).
There is also an old mesh network which consists of building attachments and four poles (each with solar panels, battery storage, mesh equipment and Wi-Fi radios). It is no longer operational, but we would like to utilize the poles (might require new solar, storage, and equipment). 

1. Evaluate existing wireless coverage vs. desired wireless coverage. Identify which locations/areas need wireless coverage. Provide wireless coverage map. A KMZ file that shows government buildings, Tribal neighborhoods, existing fiber, and (old) mesh poles is available upon request.

2. Utilizing existing wired infrastructure, install new WAPs in areas identified as needing wireless coverage. Installation includes cable run to MDF/IDF, WAP mounting, WAP configuration, and testing. SBIT IT will handle switch port configuration.

3. Utilizing existing (old) mesh poles, (if needed) install new solar panels, charge controller, inverter, and battery storage, install new mesh and radio equipment. Installation includes (if needed) removal of old solar panels, charge controller, inverter and batteries, installation of new solar panels, charge controller, inverter, and batteries
(utilize existing cabinets if possible), Mesh and Radio equipment mounting, Mesh and Radio equipment configuration, and testing. SBIT IT will handle switch port configuration.

4. Identify the best location (to maximize wireless coverage) of Band 41 and Band 71 radios. Install Band 41 and Band 71 radios. Installation includes radio mounting, radio configuration, and testing. SBIT IT will handle switch port configuration.

5. Post installation – provide: 1) equipment credentials and documentation to SBIT IT staff,
2) management (application) training to SBIT IT staff, 3) network diagram to SBIT IT staff, and 4) maintenance schedules for equipment.

Questions & Answers

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Addendum No. 1

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